Thanks you for your time, hard work, and commitment to the SHJ Sports program. I wanted to provide an update regarding reimbursement for post-season games and our new process which I hope will eliminate some of the reimbursement challenges of years past. Here is the update:
All referee checks include(d) reimbursement for two post season games (the minimum a team will play) in addition to reimbursement for all regular season games. (If a team does not participate in the post-season tournament for some reason, the coach will be expected to repay the fees for these two games.)
In order to expedite reimbursement for officials' fees beyond the two guaranteed games we are implementing a new Payment Request process this year. This process is now more formal and puts the process under the coaches control. It should simplify and expedite payments moving forward.
Any coach that incurs expenses for more than two post-season games needs to do the following to get reimbursed:
1) Download Payment Request Form from www.shjsports.org, Coach's Corner.
2) Fill out the Payment Request Form per the instructions at the bottom of the form.
3) Include a copy of your bracket as support for the request (this is an Archdiocese requirement).
4) Fax or email Request and Bracket to AD
or fax 720-836-3140). You must do this with 30 days of the last day of the tournament. (See below).
5) Get an email confirming the AD has submitted your Request.
6) The check will be mailed to the address you provided on the form.
* If you do not get a check within 3 weeks of email confirmation of submission from the AD, contact the Parish Finance Office for status.
In order to comply with financial reporting and end of fiscal year issues ALL payment requests MUST be submitted within 30 days of the last day of the tournament or they will not be processed.
Coaches, I think this process will eliminate much of the confusion, delays, and "donations" of years past.
I think at this point I have addressed all outstanding request from last year, but if you do have post season ref fees from the 2008-2009 season that did not get reimbursed, please fill out a form and get it to me ASAP. This is the last chance to clean up anything owed from last year.
Thanks again for all your hard work and good luck during the tournament,
DVB
David W. Van Bussum
Athletic Director, Sacred Heart of Jesus School
303-443-0036
Early Dismissal Form *- Athletic Event Early Dismissal Form - This form is required if someone other than a parent will be checking a student out for early dismissal, say the driver of a carpool, for transportation to a sporting event.
Payment request Form - Officials Fees *- Download and submit this form to be reimbursed for Post-Season Officials Fees, beyond the two included in your initial Officials Fees Check.
*Note some or all of the preceding
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